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ActiveDL
Version: 2.5.2

 

The Total Solution For Automated Distribution List Management!
ActiveDL saves time and money by allowing you to easily automate the creation and maintenance of Exchange distribution lists.

 

Automated Distribution List Management
This is an incredible time saver as you can use ActiveDL's rules based criteria to automate the creation and maintenance of distribution lists. With ActiveDL you now easily maintain large and complex distributions lists without having to manually add and remove members all the time.

Enhanced features for distribution list families
Enhanced user interface
Enhanced scheduling capabilities
Enhanced reporting capabilities

 

Powerful Query Builder
ActiveDL provides a rule-based mechanism to create and populate distribution list. ActiveDL's proprietary query builder allows you to construct complex queries - which will ensure you can build a distribution list to meet every need.

The query builder enables you to safely view the test results, before updating the distribution list.

With ActiveDL query builder you can:
Define a query as function of all available directory attributes and populate a given distribution list.
Define a query as function of part of a directory attribute (i.e., "Address" begins with "Bldg 1423").
Automated exception management: explicitly include/exclude accounts in the distribution list.
Create delivery restrictions to limit distribution list usage to specific senders
Store the query as a property of distribution list so it can be accessed from different clients.

 

Families
ActiveDL supports the creation of distribution list families. A family allows you to automatically create, in one action, multiple distribution lists based on all the values contained in any Exchange attribute. For example, creating a distribution list family for the "department" attribute will generate distribution lists for all the values of the department attribute (i.e., Sales, Marketing, Accounting, Finance, etc.). Additionally, you can now merge lists and add prefixes or suffixes to DL families for easier management.

 

Scheduler
ActiveDL contains a robust scheduler, which enables you to configure it to run automatically at scheduled intervals. No more guessing if a distribution list is current! You can know with confidence that the specified distribution list is always up-to-date, and that mail is sent to the intended recipients. Additionally, you can now monitor scheduling status, reschedule distribution lists simultaneously and suspend distribution lists from being automatically updated.

 

Reports
ActiveDL includes many pre-packaged reports that allow administrators to monitor distribution list usage. Reports can be generated in HTML or CSV format.

ActiveDL allows you to view the following reports:
Owner of each distribution list.
Distribution list owned by a specified owner.
Listing of all members of a specified distribution list.
All distribution list that a specified user is a member of.
The number of members in a specified distribution list.
Last time a specified distribution list was modified.

ActiveDL's easy to use reporting tool will guide you through the report generation process, and allows you to granularly select any part of the Exchange hierarchy to report on organization, site, or, even container.

Reports created in the CSV format can be imported into Excel for easy reading and sorting.

 

Product Benefits
Key Benefits of ActiveDL for automating creation and maintenance of Exchange distribution lists:

Proprietary query builder creates complex distribution lists quickly and easily.
Ability to create DL families streamlines distribution list management in large organizations.
Robust scheduler allows distribution lists stay up-to-date automatically.
Pre-packaged reports allows you to easily monitor distribution lists.
Ensures that critical mail gets to all the right people.
Frees skilled administrators time from manual list management.
ActiveDL helps you create and maintain complex distribution lists
Lowers the cost of running Exchange by freeing administrators from tedious DL maintenance
Intelligent reporting allows you to manage DL’s more efficiently
Up-to-date DL’s reduce misdirected email

 

Images, Diagrams and Screen Shots

View or create new distribution list with a simple click screen shot:

ActiveDL has powerful reporting features. You can define the attributes you want to see and report on all aspects of DL Owners, Members, or Last Modified. You can output to .txt, .csv, Excel, or even HTML screen shot:

Setting Distribution List properties screen shot:

The result of creating a Distribution List Family screen shot:

 

Product Requirements

Windows 2000 Server (SP1 or higher)
Windows 2000 Professional (SP1 or higher)
Windows NT4 Server (SP4 or higher)
Windows NT4 Workstation (SP4 or higher)
Exchange

Minimum Hardware Required
CPU Pentium 200
RAM 64
HD (Install) 25MB
HD (Operating) 32MB

Additional Requirement Notes
Microsoft Exchange 5.5 Service Pack 3
Microsoft Internet Explorer 5.0 or higher

 

FAQs

Q: How many copies of ActiveDL need to be installed, and where?
A: As little as one copy of ActiveDL needs to be installed for the entire Organization, on a single workstation or server.

Q: How is ActiveDL licensed?
A: ActiveDL is licensed based on the number of accounts in your Exchange directory.

Q: What is the Scheduler?
A: ActiveDL consists of two main parts – the ActiveDL application and the Scheduler service. ActiveDL usually runs only upon user request, and the Scheduler normally loads at startup. Using ActiveDL, you can build data structures that the Scheduler uses to fill distribution lists.

Q: What kind of reports can ActiveDL give me?
A: With ActiveDL, you can view the following reports in HTML format:

Distribution lists and their respective owners
Owners and distribution lists to which they are assigned
Members of specified distribution lists, given a distribution list name
Number of members of a specified distribution list
Last modification time of a distribution list
Members belonging to selected distribution lists

Q: Can I modify the reports?
A: You can make the following modifications to all reports:

Report Title and Comments
To change a report title, double-click on that report property to display the Properties window for that report. Enter the new title for the report in the Report title field, and enter any new comments for the report in the Report comment field. Click after you make your changes.

Report Scope
To change the report scope, double-click on that report property to display the Properties window for that report. Click on the Report scope tab to display the corresponding window. Enter the new scope for the report. You must select at least one branch.

Filter
To change the filter for a report, double-click on that report property to display the Properties window for that report. Click the Filter tab to display the corresponding window, from which you can modify the filter. For complete details, see Filter in Using the Query Generation Wizard.

 

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